Seven Errors Hoteliers Make When Upgrading Their Hotel PMS

A property management system (PMS) is a software application that hoteliers use to streamline and automate their operations. It is the central nervous system of their business, so when it’s time to upgrade their PMS, hoteliers must be thoughtful and strategic to avoid common mistakes. While there is no perfect formula for choosing a new PMS, there are certain things you can do to set yourself up for success. In this blog post, we will explore seven errors hoteliers make when upgrading their hotel PMS and how you can avoid making them yourself.

Importance of Upgrading Your Hotel PMS  

With the hospitality industry ever-evolving, hoteliers need to keep up with the latest trends and technologies. One way to do this is by upgrading your hotel property management system (PMS). A PMS helps run your hotel more efficiently by automating tasks, managing guest data, and improving communication.

While there are many benefits to upgrading your PMS, here are seven reasons why it’s especially important:

  1. Stay competitive – To stay competitive in the hospitality industry, it’s important to offer the latest amenities and technologies that guests expect. By upgrading your PMS, you can offer a modern experience that will attract new guests and keep existing ones coming back.
  2. Improve efficiency – A good PMS can help automate tasks and improve department communication. This can lead to a more efficient overall operation, saving you time and money.
  3. Increase revenues – Upgrading your PMS can help you increase revenues in several ways. For example, you can use data from your PMS to better understand your guests’ needs and target them with personalized offers. You can also use your PMS to streamline operations and reduce costs, which frees up more money to reinvest in your property.
  4. Enhance guest experience – By offering a modern, user-friendly PMS, you can enhance the guest experience from booking through checkout.
  5. Errors Hoteliers Make When Upgrading Their Hotel PMS

Not considering all their options

When choosing a PMS, hoteliers should consider all their options and not just go with the first option they come across. There are various PMSs on the market, so it’s important to do your research and find one that will best fit the needs of your property.

  • Ignoring the User Experience  
    Failing to consider the user experience when upgrading your hotel PMS can be costly as your hotel’s PMS should be easy to use and navigate for both staff and guests. Ignoring the user experience can lead to decreased staff productivity and frustrated guests who need help finding what they need.
  • Overlooking Integration Needs  
    When upgrading their hotel property management system (PMS), hoteliers often overlook integration needs. This can lead to several problems down the road, including:
    1. Lack of data visibility
    2. Inefficient processes
    3. Limited functionality
  • Underestimating Training Requirements  
    When upgrading their hotel property management system (PMS), many hoteliers need to pay more attention to the training requirements for their staff. While it is true that most PMS software is designed to be user-friendly, there is still a learning curve associated with using any new software. To ensure a successful transition to a new PMS, hoteliers should allocate adequate time and resources to training their staff on how to use the new system.
  • Not Planning for Post-Implementation Support  
    When hoteliers upgrade their hotel property management system (PMS), they often need help to plan for post-implementation support. This can lead to several problems, including:
    1. Unforeseen technical issues
    2. Lack of training
    3. Poor customer service
    4. Missed opportunities
    5. Increased costs
  • Failing to Measure Success  
    When upgrading their hotel property management system (PMS), hoteliers often need to pay more attention to measuring success. While it’s important to set goals and track progress, more than relying on gut instinct or experience is required. A PMS that worked well for another hotel doesn’t mean it will be the right fit for yours.
  • Failing to Define Their Objectives  
    When hoteliers upgrade their property management system (PMS), they often need to take the time to define their objectives properly. As a result, they end up with a PMS that only fits their needs and can’t maximize its potential.
    Hoteliers often need help with upgrading their hotel property management system. Failure to do proper research, not considering the needs of all departments, and not carefully considering the costs are all common mistakes. By carefully considering all these factors, hoteliers can make the upgrade process much smoother and less stressful. If you are considering upgrading your hotel PMS, please contact and visit us at Ezyinn ((408) 715-3635).


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